Project Coordinator EPMO - 1 Year Term

  • Kaiser Permanente
  • Renton, WA, USA
  • Oct 08, 2019
Project Management | Project Manager | Project Coordinator

Job Description

Description: **THIS IS A TERM LIMITED POSITION THAT RUNS THROUGH 12/31/2019.  INCLUDES PARTIAL BENEFITS.   YOU WILL BE HELPING EXECUTE KEY STRATEGIC INITIATIVES, HELPING EXTEND KAISER PERMANENTE'S AWARD-WINNING HEALTH CARE IN WASHINGTON STATE, AS PART OF A HIGHLY SKILLED TEAM OF PROJECT MANAGERS IN THE EPMO.

The EPMO Project Coordinator is responsible for creating and maintaining standard project artifacts and helping to oversee execution of project activities under the direction of the Project Manager/ Strategic Project Manager (PM/SPM). The specific responsibilities may vary by project assignment but could include any of the below responsibilities.Scope of Responsibilities:* Assist the PM/SPM in the creating and maintaining standard project artifacts including project charter, schedule, communication plan, risk/Issue log, budget, scope/deliverable list, etc.* Uses project scheduling and control tools to monitor project plans, resource plans, and budgets to assess project status and identify potential project challenges early. Works with the PM/SPM and project team to identify and execute appropriate responses or mitigations to identified challenges.* Independently manage the work plans for sub teams or workgroups within the context of more complex projects, under the supervision of an assigned PM/SPM.* Drafts periodic status reports for approval by the PM/SPM.* Drafts other project communications for approval by the PM/SPM. Works with the Communications group as appropriate.* Track and manage proposed and approved change orders.*Assists with project RFP /Procurement activities as appropriate* Performs analysis and organizational tasks as needed for specific project work, developing an approach and executing the work appropriate to the specific needs.* Schedules project team meetings and assists the PM/SPM in preparing meeting artifacts.* Participates in the maintenance and/or development of EPMO tools and procedures.

Essential Responsibilities:

Assist the PM/SPM in the creating and maintaining standard project artifacts including project charter, schedule, communication plan, risk/Issue log, budget, scope/deliverable list, etc.
May independently manage the workplan for a sub group within a project, under general guidance of a PM/SPM. Uses project scheduling and control tools to monitor project plans, resource plans, and budgets to assess project status and identify potential project challenges early. Works with the PM/SPM and project team to identify and execute appropriate responses or mitigations to identified challenges.
Performs analysis and organizational tasks as needed for specific project work, developing an approach and executing the work appropriate to the specific needs.
Drafts project communications including status reports, customer communications, etc. Effectively and accurately communicates relevant project information to the project team and customer. Ensures that the central shared project documentation is available and up to date including maintaining appropriate version control. Facilitates approval of appropriate project documentation.
Schedules project team meetings and assists the PM/SPM in preparing meeting artifacts.

Basic Qualifications:

Experience

Minimum three (3) years of general business, health care, finance, strategy, or IT work experience applicable to project coordination work.
Minimum one (1) year of experience in a project coordinator role.
Education

College coursework in business, project management, math, economics, health care administration or a similar field OR experience in a directly related field.
License, Certification, Registration

N/A

Additional Requirements:

Knowledge of standard phases in a product or software development lifecycle
Budget development, forecasting and tracking, resource estimation/tracking, development of charts and graphs, preferably using MS Excel. Experience doing what-if forecasting/ budget projections.
Knowledge of and experience with PMBOK-standard Project Management methodology best practice
Ability to analyze project data from multiple sources and synthesize into insights about project risks and opportunities
Ability to manage multiple tasks and balance competing priorities.
Verbal and written communication skills.
Strong interpersonal skills. Ability to develop and maintain effective relationships with project team members and customers

Preferred Qualifications:

Two (2) years of project coordinator experience on large/complex projects.
Five (5) years of general business, health care, strategy, finance or IT work experience applicable to project coordination work.
Bachelor's degree in business, project management, math, economics, health care administration or similar field preferred.
Able to obtain PMP or other Project Management certification shortly after hire/transfer.
Knowledge of standard phases in a product or software development lifecycle.
Ability to create and deliver executive-level presentations.
Advanced knowledge of project scheduling concepts, best practices and tools such as Microsoft Project, SmartSheet, etc., including resource planning.
Excel skills; use of advanced functions and formulas, pivot tables, data sort/summarize in support of analysis and reporting.

Primary Location: Washington,Renton,Renton Administration - Glacier 1200 SW 27th St. Scheduled Weekly Hours: 40 Shift: Day Workdays: Mon, Tue, Wed, Thu, Fri Working Hours Start: 8:00 AM Working Hours End: 5:00 PM Job Schedule: Full-time Job Type: Standard Employee Status: Temporary Employee Group/Union Affiliation: Salaried, Non-Union, Exempt Job Level: Individual Contributor Job Category: Consulting Services / Project/Program Management (Non IT) Department: Enterprise Project Management Office Travel: No Kaiser Permanente is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances, including but not limited to the San Francisco and Los Angeles Fair Chance Ordinances.